All city information – including public meeting agendas and minutes, legal notices, crime alerts publications and more – is public unless otherwise classified by a specific statutory designation. Our data practices procedures were adopted to comply with Minnesota Data Practices Act requirements.
The city clerk serves as the responsible authority and data practices compliance officer, and other city employees are designated to assist.
The city is responsible for ensuring records and data are accurate, current and protected. We take the following steps to protect all aspect of records and data.
All records must be maintained and disposed of according to the city's records retention schedule.
Private and confidential data is required to remain in city offices, except when necessary for city business.
Individuals with authorized access to private and confidential information and data are:
Not allowed to discuss, disclose or release private or confidential data for anyone without authorization.
Not allowed to leave confidential data where anyone without authorization may see it.
Required to shred private or confidential data before discarding.
When a contact with an outside party requires access to private or confidential information, the outside party is required to follow the Data Practices Act. The city may include a contact provision in written contracts.